Are you in the process of expanding your team? Hiring new employees can be an exciting step for your business, but it often comes with a mountain of paperwork. Fortunately, BCM Payroll is here to make your life easier with a comprehensive set of New Employee Forms. In this blog post, we’ll take a closer look at four essential forms provided by BCM Payroll: USCIS Form I-9, Current W-4 Form, LST Exemption Certificate, and Direct Deposit Form. These forms are designed to ensure smooth onboarding and compliance with legal requirements.

USCIS Form I-9 – Verifying Employment Eligibility

What is USCIS Form I-9?

The USCIS Form I-9, also known as the Employment Eligibility Verification Form, is a crucial document that helps employers verify the identity and eligibility of their employees to work in the United States. It consists of two sections: one for the employee and one for the employer.

Why You Need It

This form is required by the U.S. Citizenship and Immigration Services (USCIS) to confirm that each employee hired is authorized to work in the country. Therefore, preventing the hiring of unauthorized individuals and potential legal issues. Employers must complete this form within three days of an employee’s hire date.

Current W-4 Form – Determining Tax Withholding

What is a W-4 Form?

The W-4 Form, officially known as the Employee’s Withholding Certificate, allows employees to specify their tax withholding preferences, therefore helping employers calculate the correct amount of federal income tax to withhold from their paychecks. It recently underwent significant changes to align with the Tax Cuts and Jobs Act.

Why You Need It

This form is vital for both employees and employers, ensuring accurate tax withholding and preventing tax surprises. The latest version of the W-4 form makes it easier for employees to make adjustments to their withholding.

LST Exemption Certificate – Local Services Tax Exemption

What is the LST Exemption Certificate?

The LST Exemption Certificate is a form that allows employees to claim an exemption from paying the Local Services Tax (LST), a tax imposed by certain local jurisdictions. This tax is often used to fund local services such as emergency services and road maintenance.

Why You Need It

Employees who qualify for the LST exemption can use this form to avoid unnecessary tax deductions, consequently ensuring they only pay taxes they are legally obligated to. It’s essential to understand the local tax regulations in your area to determine if this form is applicable to your employees.

Direct Deposit Form – Convenient Payment Options

What is the Direct Deposit Form

Direct Deposit Form is a document that enables employees to set up direct deposit for their paychecks, allowing funds to be electronically transferred into their bank accounts. It eliminates the need for paper checks, making payday more efficient for both employers and employees.

Why You Need It

This form simplifies payroll processing for employers while offering employees a convenient and secure way to receive their earnings without the need for paper checks. It reduces the risk of lost or stolen paychecks and ensures employees have access to their funds immediately.

Conclusion: Simplify Your Hiring Process with BCM Payroll

In conclusion, BCM Payroll’s New Employee Forms play a vital role in streamlining the onboarding process and ensuring compliance with legal requirements. By utilizing these forms, you can simplify your hiring procedures, avoid potential pitfalls, and provide a smoother experience.

Elevate Your Onboarding Experience

Ready to enhance your onboarding experience? BCM Payroll’s New Employee Forms make the hiring process more efficient and compliant. Start using these forms today to welcome new team members with confidence and ease.